Program Assistant - Admin & Ops (Flexible Scheduling)

TSA Hiring Service; Huttonsville (WV); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Huttonsville, WV is seeking Program Assistants to support offices and field operations with administrative coordination, data tracking, scheduling, and records management. The role involves preparing correspondence, maintaining calendars, payroll support, and analyzing program information.

Applicants should demonstrate experience in busy offices, reporting, tracking deadlines, and using Microsoft Office; some positions require background checks, U.S.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data tracking

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Huttonsville, WV is seeking Program Assistants to support offices and field operations with administrative coordination, data tracking, scheduling, and records management. The role involves preparing correspondence, maintaining calendars, payroll support, and analyzing program information.

Applicants should demonstrate experience in busy offices, reporting, tracking deadlines, and using Microsoft Office; some positions require background checks, U.S.