Program Assistant: Office Ops & Impact, Flexible Scheduling

TSA Jobs Placement; Petaluma (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Transportation Security Administration in Petaluma seeks a Program Assistant to provide administrative support across offices and field operations. You will assist managers and teams with data tracking, scheduling, correspondence, and records maintenance, helping ensure timely program delivery.

The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with diverse teams.

Qualifications

• Specialized administrative or program support experience as described in official announcements.
• Ability to prepare reports, correspondence, spreadsheets, and presentations.
• Capacity to track deadlines, assignments, records, and performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, manage calendars, and track deadlines or action items.
• Support payroll, timekeeping, finance, human resources, scheduling, or other areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Assist with implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Calendar management

Team communication

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Petaluma seeks a Program Assistant to provide administrative support across offices and field operations. You will assist managers and teams with data tracking, scheduling, correspondence, and records maintenance, helping ensure timely program delivery.

The role emphasizes attention to detail, ability to manage multiple tasks, and clear communication with diverse teams.