Program Assistant - Admin & Office Ops (Security)

Transportation Security Jobs; North Garden (VA); Vor Ort; USD 42.000 - 66.000; Vollzeit

Zusammenfassung

Transportation Security Administration in the United States seeks a Program Assistant to support office operations, manage schedules, and coordinate administrative tasks across various program areas.

Candidate should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams to keep offices running smoothly. Experience in a busy environment and proficiency with MS Office are highly valued.

Qualifikationen

• Specialized experience as described in official vacancy announcements.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Aufgaben

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Kenntnisse

Organizational skills

Attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Multi-tasking

Tools

Microsoft Office

Jobbeschreibung

Transportation Security Administration in the United States seeks a Program Assistant to support office operations, manage schedules, and coordinate administrative tasks across various program areas.

Candidate should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams to keep offices running smoothly. Experience in a busy environment and proficiency with MS Office are highly valued.