Program Assistant: Administrative & Data Coordination

TSA Job Listings; Santa Clara (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Transportation Security Administration in Santa Clara is seeking a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. This role emphasizes attention to detail, organization, and clear communication across multiple program areas.

The position involves handling documents, preparing materials, coordinating meetings, and assisting in payroll, timekeeping, and office operations.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Comfort tracking deadlines, assignments, and performance information.
• Proficiency with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, or scheduling in assigned areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, finance staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service

Multitasking under pressure

Discretion with sensitive information

Tools

Microsoft Office

Spreadsheets

Job description

Transportation Security Administration in Santa Clara is seeking a Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management. This role emphasizes attention to detail, organization, and clear communication across multiple program areas.

The position involves handling documents, preparing materials, coordinating meetings, and assisting in payroll, timekeeping, and office operations.