Program Assistant: Admin & Operations Support

Travel Security Careers; Salinas (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Transportation Security Administration in Salinas, CA seeks a Program Assistant to help keep offices organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records, while handling payroll-related tasks and internal communications.

The role requires attention to detail, the ability to manage multiple assignments, and professional communication with colleagues and external contacts.

Qualifications

• Specialized experience in administrative or program support roles is expected.
• Experience in preparing reports, correspondence, spreadsheets, or presentations is valuable.
• Experience tracking deadlines, assignments, records, or performance information is beneficial.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Salinas, CA seeks a Program Assistant to help keep offices organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records, while handling payroll-related tasks and internal communications.

The role requires attention to detail, the ability to manage multiple assignments, and professional communication with colleagues and external contacts.