Administrative Program Assistant — Flexible Scheduling

Airport Security Jobs Center; Santa Barbara (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Transportation Security Administration in Santa Barbara seeks a Program Assistant to provide administrative and program support across offices and operations. This role involves data tracking, scheduling, correspondence, records, payroll, and day-to-day coordination to keep programs running smoothly.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams. Office environment; full-time, onsite in Santa Barbara.

Qualifications

• Applicants generally need specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Job description

Transportation Security Administration in Santa Barbara seeks a Program Assistant to provide administrative and program support across offices and operations. This role involves data tracking, scheduling, correspondence, records, payroll, and day-to-day coordination to keep programs running smoothly.

Applicants should be comfortable handling detailed information, managing multiple assignments, and communicating with diverse teams. Office environment; full-time, onsite in Santa Barbara.