Program Assistant - Office Ops & Data Tracking (Arlington)

TSA Hiring Service; Arlington (VA); On-site; USD 42,000 - 70,000; Full time

Job summary

Transportation Security Administration in Arlington, VA seeks a Program Assistant to provide comprehensive administrative and program support across offices and airport field operations. You will assist with scheduling, data tracking, payroll, HR, and daily operations to keep teams aligned and on schedule.

The role emphasizes attention to detail, multi-tasking, and effective communication with diverse teams while adhering to established procedures and deadlines.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written and verbal communication

Data entry and analysis

Microsoft Office proficiency

Records management

Calendar and deadline coordination

Customer service

Multitasking with accuracy

Discretion with sensitive information

Education

Education may be satisfied by specialized experience

Job description

Transportation Security Administration in Arlington, VA seeks a Program Assistant to provide comprehensive administrative and program support across offices and airport field operations. You will assist with scheduling, data tracking, payroll, HR, and daily operations to keep teams aligned and on schedule.

The role emphasizes attention to detail, multi-tasking, and effective communication with diverse teams while adhering to established procedures and deadlines.