Program Assistant: Office Ops & Data Coordination

Transportation Security Careers; Prospect (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

The Transportation Security Administration (TSA) is seeking a Program Assistant to support office operations at the Prospect, VA location. The role involves coordinating administrative tasks, managing data, calendars, and correspondence to keep programs on schedule.

You will assist across various program areas such as finance, HR, scheduling, and payroll, requiring thorough attention to detail and strong communication with teammates and supervisors.

Qualifications

• Specialized experience may be required; follow official vacancy requirements.
• Ability to perform administrative and program support tasks in a busy office.
• Experience tracking deadlines, records, and performance information.
• Familiarity with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Time management

Collaboration

Customer service

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking a Program Assistant to support office operations at the Prospect, VA location. The role involves coordinating administrative tasks, managing data, calendars, and correspondence to keep programs on schedule.

You will assist across various program areas such as finance, HR, scheduling, and payroll, requiring thorough attention to detail and strong communication with teammates and supervisors.