Program Assistant: Office Ops & Data Tracking

Transportation Security Careers; Crane (MO); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Crane, Montana is seeking Program Assistants to keep offices organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by unit and may include coordinating daily activities, compiling and analyzing program information, maintaining electronic records, preparing reports, and handling

Qualifications

• Providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline

Customer service and professional

Manage several assignments

Discretion handling sensitive info

Tools

Microsoft Office

Job description

The Transportation Security Administration in Crane, Montana is seeking Program Assistants to keep offices organized, accurate, and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by unit and may include coordinating daily activities, compiling and analyzing program information, maintaining electronic records, preparing reports, and handling