Program Assistant: Office Ops & Data Tracking

Travel Security Careers; Condon (MT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants in Condon, MT to help keep offices and field operations organized, accurate, and running smoothly. Responsibilities include coordinating daily activities, maintaining records, and assisting with payroll, scheduling, and correspondence.

The position emphasizes attention to detail, ability to manage multiple tasks, and clear communication with teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information; researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail oriented

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistants in Condon, MT to help keep offices and field operations organized, accurate, and running smoothly. Responsibilities include coordinating daily activities, maintaining records, and assisting with payroll, scheduling, and correspondence.

The position emphasizes attention to detail, ability to manage multiple tasks, and clear communication with teams.