Program Assistant: Office Ops & Data Coordination

Travel Security Careers; Montana; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistant opportunities in Custer, MT. The role focuses on providing administrative support, coordinating daily office activities, and maintaining accurate records to keep TSA operations running smoothly.

Applicants should be comfortable handling detailed information, tracking deadlines, and supporting finance, HR, scheduling, payroll, or other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline

Customer service and professional

Multi-tasking without losing accuracy

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistant opportunities in Custer, MT. The role focuses on providing administrative support, coordinating daily office activities, and maintaining accurate records to keep TSA operations running smoothly.

Applicants should be comfortable handling detailed information, tracking deadlines, and supporting finance, HR, scheduling, payroll, or other program areas as needed.