Program Assistant: Office Ops, Data & Scheduling

Transportation Security Careers; Gage (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Gage, OK is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, prepare correspondence, and maintain electronic records and spreadsheets to ensure accurate, on‑time operations.

The role requires strong attention to detail, communication skills, and the ability to handle multiple assignments while maintaining confidentiality.

Qualifications

• Specialized experience in administrative or program support varies by pay band.
• Experience with preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Gage, OK is seeking a Program Assistant to provide administrative and program support to managers and staff. You will coordinate daily office activities, prepare correspondence, and maintain electronic records and spreadsheets to ensure accurate, on‑time operations.

The role requires strong attention to detail, communication skills, and the ability to handle multiple assignments while maintaining confidentiality.