Program Assistant: Office Ops & Data Tracking

Transportation Security Careers; Lone Grove (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Lone Grove, OK seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role focuses on maintaining accuracy and ensuring office operations stay on schedule in a dynamic environment.

Typical duties include drafting correspondence, preparing reports, coordinating meetings, and assisting with payroll or HR tasks as assigned.

Qualifications

• Specialized experience in a busy office setting.
• Ability to prepare reports, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with payroll, timekeeping, finance, or scheduling functions.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Education

Education may be substituted by experience

Job description

Transportation Security Administration in Lone Grove, OK seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role focuses on maintaining accuracy and ensuring office operations stay on schedule in a dynamic environment.

Typical duties include drafting correspondence, preparing reports, coordinating meetings, and assisting with payroll or HR tasks as assigned.