Program Assistant - Administrative & Operations Support

Travel Security Careers; Manitou (OK); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Manitou, OK is seeking Program Assistants to provide essential administrative support, data tracking, and scheduling across TSA offices and airport operations. You will help keep projects on track, coordinate daily activities, and maintain accurate records while collaborating with multiple teams.

The role emphasizes meticulous data handling, deadlines, and effective communication.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Administrative support experience in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Tools

Microsoft Office Suite

Job description

Transportation Security Administration (TSA) in Manitou, OK is seeking Program Assistants to provide essential administrative support, data tracking, and scheduling across TSA offices and airport operations. You will help keep projects on track, coordinate daily activities, and maintain accurate records while collaborating with multiple teams.

The role emphasizes meticulous data handling, deadlines, and effective communication.