Program Assistant: Administrative & Data Support (Federal)

Transportation Security Careers; Elgin (OK); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Elgin, OK is seeking a Program Assistant to provide administrative and program support to managers and staff. The role includes coordinating daily office activities, tracking program data, and maintaining electronic records, reports, and correspondence.

The position involves scheduling meetings, managing calendars, and assisting with payroll, HR, and other program areas while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing admin or program support in a busy office.
• Ability to track deadlines, records, and performance information.
• Proficiency with reports, spreadsheets, and presentations.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational tasks.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings and manage calendars; track deadlines.
• Assist with finance, human resources, scheduling, payroll, or similar areas.
• Monitor program metrics and identify data discrepancies.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review work for accuracy and compliance with procedures.

Skills

Organization

Communication

Data entry

Records management

Calendar coordination

Customer service

Discretion

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Elgin, OK is seeking a Program Assistant to provide administrative and program support to managers and staff. The role includes coordinating daily office activities, tracking program data, and maintaining electronic records, reports, and correspondence.

The position involves scheduling meetings, managing calendars, and assisting with payroll, HR, and other program areas while ensuring accuracy and compliance with procedures.