Program Assistant: Office Ops & Data Analytics

Transportation Security Careers; Newcastle (TX); Presencial; USD 28 000 - 62 000; Tempo integral

Resumo da oferta

Transportation Security Administration in Newcastle, OK is seeking a Program Assistant to provide administrative and program support across offices and airport field operations. You will assist managers and teams with scheduling, data tracking, and correspondence, ensuring deadlines are met and records are maintained with accuracy.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple assignments while maintaining confidentiality.

Qualificações

• Specialized experience in administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, correspondence, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conhecimentos

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline co-ord

Customer service

Multi-tasking with accuracy

Discretion with sensitive information

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Transportation Security Administration in Newcastle, OK is seeking a Program Assistant to provide administrative and program support across offices and airport field operations. You will assist managers and teams with scheduling, data tracking, and correspondence, ensuring deadlines are met and records are maintained with accuracy.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple assignments while maintaining confidentiality.