Program Assistant: Office Ops & Data Coordination

TSA Hiring Service; Buffalo (TX); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Buffalo, NY is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing correspondence, maintaining files, and coordinating calendars across multiple departments.

The role emphasizes accuracy and attention to detail, requiring strong communication skills and the ability to manage multiple tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and records.
• Proficiency with Microsoft Office and data handling tools.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Organization and attention to detail

Written and verbal communication

Data entry

Microsoft Office

Tools

Microsoft Office Suite

Job description

Transportation Security Administration, Department of Homeland Security in Buffalo, NY is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing correspondence, maintaining files, and coordinating calendars across multiple departments.

The role emphasizes accuracy and attention to detail, requiring strong communication skills and the ability to manage multiple tasks.