Program Assistant: Office Admin & Data Coordination

Travel Security Careers; New York (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Brooklyn is offering Program Assistant opportunities designed to keep offices and field operations organized, accurate, and running smoothly. These roles support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities vary by assignment but include providing admin support, coordinating daily activities, preparing reports, maintaining records, scheduling meetings, and ensuring

Qualifications

• Experience providing admin or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance data.
• Researching information in files, databases, or electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple tasks.

Responsibilities

• Provide admin and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational tasks.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Support finance, HR, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete information.
• Research files, policies, and electronic systems.
• Assist with new office procedures and systems.
• Communicate with employees, managers, and external contacts.
• Review admin work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration in Brooklyn is offering Program Assistant opportunities designed to keep offices and field operations organized, accurate, and running smoothly. These roles support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities vary by assignment but include providing admin support, coordinating daily activities, preparing reports, maintaining records, scheduling meetings, and ensuring