Program Assistant: Admin & Data Coordination

Travel Security Careers; Town of Moravia (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Moravia, NY seeks Program Assistants to keep offices organized and operations running smoothly. Play a key role supporting managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and internal communications.

Responsibilities vary by assignment but include preparing reports, maintaining electronic files, coordinating meetings, and assisting with finance, HR, scheduling, or payroll

Qualifications

• Specialized experience required as per official vacancy announcements.
• Experience in administrative or program support in busy offices; preparing reports and tracking deadlines; using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion handling sensitive info

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Moravia, NY seeks Program Assistants to keep offices organized and operations running smoothly. Play a key role supporting managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and internal communications.

Responsibilities vary by assignment but include preparing reports, maintaining electronic files, coordinating meetings, and assisting with finance, HR, scheduling, or payroll