Program Assistant: Admin & Data Operations

Transportation Security Careers; Cherry Valley (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants help keep offices and airport field operations organized, accurate, and running smoothly. They assist managers and teams with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

This role suits someone comfortable with detailed information, multitasking, and cross-team communication to keep an office on schedule.

Qualifications

• Specialized office experience is preferred for TSA program support.
• Ability to handle multiple assignments and meet deadlines.
• Proficiency with standard office software and data tracking.
• Strong written and verbal communication abilities.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Attention to detail

Written communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistants help keep offices and airport field operations organized, accurate, and running smoothly. They assist managers and teams with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

This role suits someone comfortable with detailed information, multitasking, and cross-team communication to keep an office on schedule.