Program Assistant: Office Ops & Data Coordination

Travel Security Careers; Goodlettsville (TN); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration seeks a Program Assistant in Goodlettsville to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

You will handle meetings, prepare materials, maintain electronic files, and assist finance, HR, payroll, and other program areas while ensuring accuracy and compliance with procedures. This full-time role emphasizes detail, organization, and effective communication within a dynamic federal office.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Familiarity with payroll, timekeeping, finance, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data tracking

Scheduling

Record management

Communication skills

Office software

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic records systems

Job description

The Transportation Security Administration seeks a Program Assistant in Goodlettsville to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

You will handle meetings, prepare materials, maintain electronic files, and assist finance, HR, payroll, and other program areas while ensuring accuracy and compliance with procedures. This full-time role emphasizes detail, organization, and effective communication within a dynamic federal office.