Program Assistant: Admin & Operations in Nashville

Transportation Security Careers; Nashville (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Nashville seeks Program Assistants to help keep offices and airport operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

These roles suit detail-oriented individuals who can juggle multiple tasks, communicate with different teams, and help an office stay on schedule.

Qualifications

• A specific college degree may not be required when qualification is based on specialized experience.
• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems; support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office or similar software

Records management

Calendar and deadline coordination

Customer service and professional comm

Multitasking with accuracy

Discretion with sensitive information

Job description

Transportation Security Administration in Nashville seeks Program Assistants to help keep offices and airport operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

These roles suit detail-oriented individuals who can juggle multiple tasks, communicate with different teams, and help an office stay on schedule.