Federal Programs Assistant - Administrative & Data Coordination

Transportation Security Careers; Nashville (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Nashville is seeking a Program Assistant to provide administrative and program support, coordinating daily office activities, data tracking, scheduling, and correspondence to keep operations running smoothly.

You will maintain electronic records, assist with payroll, finance, HR, and scheduling tasks, review work for accuracy, and communicate with managers, timekeepers, and staff.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Discretion

Job description

Transportation Security Administration in Nashville is seeking a Program Assistant to provide administrative and program support, coordinating daily office activities, data tracking, scheduling, and correspondence to keep operations running smoothly.

You will maintain electronic records, assist with payroll, finance, HR, and scheduling tasks, review work for accuracy, and communicate with managers, timekeepers, and staff.