TSA Program Assistant in Buffalo: Admin & Ops Support

Travel Security Careers; Buffalo (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Buffalo seeks a Program Assistant to keep offices and operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, and payroll-related tasks.

The role emphasizes attention to detail, multi-task handling, and effective communication across teams to ensure schedules and records stay accurate and on time.

Qualifications

• Organization and attention to detail are essential for accurate records and schedules.
• Strong written and verbal communication is required for internal and external correspondence.
• Data entry, tracking, and basic analysis support program metrics.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Buffalo seeks a Program Assistant to keep offices and operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, correspondence, and payroll-related tasks.

The role emphasizes attention to detail, multi-task handling, and effective communication across teams to ensure schedules and records stay accurate and on time.