Program Assistant: Admin & Data Coordination in Utica

Travel Security Careers; Utica (NE); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants to provide administrative and program support, coordinating daily activities, maintaining records, and preparing materials for managers and teams. The role emphasizes accuracy, organization, and effective communication to keep offices operating smoothly.

Responsibilities include scheduling, data tracking, payroll, and collaboration across departments.

Qualifications

• Administrative or program support experience in a busy office.
• Experience creating reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants to provide administrative and program support, coordinating daily activities, maintaining records, and preparing materials for managers and teams. The role emphasizes accuracy, organization, and effective communication to keep offices operating smoothly.

Responsibilities include scheduling, data tracking, payroll, and collaboration across departments.