Program Assistant: Admin & Data Coordination - Full-time

Transportation Security Careers; New Buffalo (PA); On-site; USD 30,000 - 50,000; Full time

Job summary

The Transportation Security Administration in New Buffalo, PA is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. This role focuses on helping managers and teams stay organized and compliant.

Duties vary by assignment and may include assisting with finance, human resources, payroll, or other program areas; you will maintain records, prepare materials, schedule meetings, and monitor

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Customer service

Discretion

Tools

Microsoft Office

Records management software

Job description

The Transportation Security Administration in New Buffalo, PA is seeking Program Assistants to support TSA offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. This role focuses on helping managers and teams stay organized and compliant.

Duties vary by assignment and may include assisting with finance, human resources, payroll, or other program areas; you will maintain records, prepare materials, schedule meetings, and monitor