Program Assistant — Office Ops & Data (Cobleskill)

Travel Security Careers; Town of Cobleskill (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Cobleskill, NY seeks a Program Assistant to provide essential administrative and program support for managers and staff. You will help coordinate daily office activities, track deadlines, and organize records and communications to keep operations running smoothly.

The role involves preparing materials, coordinating meetings, and assisting with finance, HR, scheduling, payroll, and other program areas as needed.

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, or electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Administrative support

Scheduling

Data tracking

Records management

Communications

Research and analysis

Process improvement

Finance & payroll support

Timekeeping

Office software

Tools

Microsoft Office

Job description

Transportation Security Administration in Cobleskill, NY seeks a Program Assistant to provide essential administrative and program support for managers and staff. You will help coordinate daily office activities, track deadlines, and organize records and communications to keep operations running smoothly.

The role involves preparing materials, coordinating meetings, and assisting with finance, HR, scheduling, payroll, and other program areas as needed.