Program Assistant: Admin & Data Ops

Travel Security Careers; Stottville (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Stottville, NY seeks a Program Assistant to provide administrative and program support across offices and operational areas. You will help coordinate daily activities, track program information, and prepare materials for meetings and reports.

Candidates should be adept at handling multiple tasks, maintaining accurate records, and communicating with diverse teams. The role emphasizes attention to detail, data entry, and adherence to established procedures

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline

Customer service and professional comm

Manage multiple assignments with accur

Discretion with sensitive information

Job description

Transportation Security Administration in Stottville, NY seeks a Program Assistant to provide administrative and program support across offices and operational areas. You will help coordinate daily activities, track program information, and prepare materials for meetings and reports.

Candidates should be adept at handling multiple tasks, maintaining accurate records, and communicating with diverse teams. The role emphasizes attention to detail, data entry, and adherence to established procedures