Program Assistant: Administrative & Operations

Transportation Security Careers; Plainfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking a Program Assistant to help keep offices and airport field operations organized and efficient. You will support managers and teams with administrative coordination, data tracking, scheduling, and correspondence, ensuring accurate records and timely deliverables.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication across departments.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to compile, organize, track, and analyze program information.
• Experience maintaining electronic records, spreadsheets, reports, and files.
• Strong attention to detail and accuracy in documentation and communications.
• Ability to coordinate calendars, meetings, deadlines, and action items.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills & detail

Written & verbal communication

Data entry & tracking

Discretion with sensitive information

Time management & multi-tasking

Customer service & professional沟通

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking a Program Assistant to help keep offices and airport field operations organized and efficient. You will support managers and teams with administrative coordination, data tracking, scheduling, and correspondence, ensuring accurate records and timely deliverables.

The role emphasizes attention to detail, ability to manage multiple assignments, and clear communication across departments.