Program Assistant: Administrative & Operations Support

Transportation Security Careers; Kismet (KS); On-site; USD 32,000 - 52,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistant opportunities in Kismet, KS to support TSA management and staff. The role involves handling administrative coordination, data tracking, scheduling, and records management to help keep offices and field operations running smoothly.

You may assist with payroll, HR, scheduling, and other program areas, while ensuring accuracy and timely communications across teams and external contacts.

Qualifications

• Organizational skills and attention to detail are essential.
• Strong written and verbal communication abilities are required.
• Experience with data entry, tracking, and basic analysis is preferred.
• Proficiency in Microsoft Office or equivalent workplace software is expected.
• Knowledge of records and document management practices is a plus.
• Ability to manage multiple deadlines and assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office proficiency

Records & document management

Calendar & deadline coordination

Customer service

Multi-tasking under pressure

Discretion with sensitive information

Job description

Transportation Security Careers is seeking Program Assistant opportunities in Kismet, KS to support TSA management and staff. The role involves handling administrative coordination, data tracking, scheduling, and records management to help keep offices and field operations running smoothly.

You may assist with payroll, HR, scheduling, and other program areas, while ensuring accuracy and timely communications across teams and external contacts.