Program Assistant: Office & Data Operations

Transportation Security Careers; Courtland (MN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Courtland, MN is seeking a Program Assistant to provide administrative and program support across office operations. You will assist with scheduling, data tracking, records management, and preparing reports and internal communications in a dynamic environment.

Responsibilities include coordinating daily activities, maintaining calendars, handling documents, and supporting various program areas such as finance and HR while ensuring accuracy and adherence

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Microsoft Office

Scheduling

Records management

Communication

Customer service

Tools

Excel

Word

PowerPoint

Job description

Transportation Security Administration in Courtland, MN is seeking a Program Assistant to provide administrative and program support across office operations. You will assist with scheduling, data tracking, records management, and preparing reports and internal communications in a dynamic environment.

Responsibilities include coordinating daily activities, maintaining calendars, handling documents, and supporting various program areas such as finance and HR while ensuring accuracy and adherence