Program Assistant: Admin, Data & Scheduling

TSA Hiring Service; Littlefork (MN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Littlefork, MN offers Program Assistant opportunities to support managers and teams with administrative coordination, data tracking, and daily office operations.

Responsibilities include maintaining records, preparing materials, coordinating meetings, and assisting with payroll and HR tasks while ensuring accuracy and compliance with procedures.

Qualifications

• Proven ability to provide administrative support in a busy office.
• Experience in preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Littlefork, MN offers Program Assistant opportunities to support managers and teams with administrative coordination, data tracking, and daily office operations.

Responsibilities include maintaining records, preparing materials, coordinating meetings, and assisting with payroll and HR tasks while ensuring accuracy and compliance with procedures.