Program Assistant: Administrative & Ops Support, Duluth

TSA Hiring Service; Duluth (MN); On-site; USD 21,000 - 36,000; Full time

Job summary

Transportation Security Administration in Duluth, MN seeks a Program Assistant to provide essential administrative and program support for managers and staff. You will help coordinate daily activities, track deadlines, and maintain accurate records across various program areas.

The role emphasizes attention to detail, organization, and professional communication to keep offices running smoothly and on schedule. Some positions may involve payroll or HR-related tasks.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Payroll, timekeeping, finance, or scheduling experience.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Calendar coordination

Records management

Time management

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Duluth, MN seeks a Program Assistant to provide essential administrative and program support for managers and staff. You will help coordinate daily activities, track deadlines, and maintain accurate records across various program areas.

The role emphasizes attention to detail, organization, and professional communication to keep offices running smoothly and on schedule. Some positions may involve payroll or HR-related tasks.