Program Assistant: Office & Data Coordinator

Airport Security Careers; West Suffield (CT); On-site; USD 40,000 - 60,000; Full time

Job summary

Transportation Security Administration in West Suffield, CT is seeking Program Assistants to provide essential administrative and program support across multiple TSA operations. You will help coordinate daily activities, manage records, and prepare reports to support managers and teams.

Typical responsibilities include data tracking, scheduling, correspondence, and maintaining electronic files while ensuring accuracy and compliance with procedures.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Office software proficiency

Records management

Calendar & deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in West Suffield, CT is seeking Program Assistants to provide essential administrative and program support across multiple TSA operations. You will help coordinate daily activities, manage records, and prepare reports to support managers and teams.

Typical responsibilities include data tracking, scheduling, correspondence, and maintaining electronic files while ensuring accuracy and compliance with procedures.