Program Assistant: Admin & Data Coordination in Federal Ops

TSA Hiring Service; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Transportation Security Administration in Unityville, PA, is seeking a Program Assistant to provide essential administrative and program support across TSA offices. The role involves coordinating daily activities, managing records, and preparing communications to help keep operations on schedule.

The position requires strong attention to detail, solid Microsoft Office skills, and the ability to handle multiple tasks while maintaining accuracy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organisation

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Time management

Education

Any college degree or specialized experience

Tools

MS Office

Job description

Transportation Security Administration in Unityville, PA, is seeking a Program Assistant to provide essential administrative and program support across TSA offices. The role involves coordinating daily activities, managing records, and preparing communications to help keep operations on schedule.

The position requires strong attention to detail, solid Microsoft Office skills, and the ability to handle multiple tasks while maintaining accuracy.