Program Assistant: Office & Data Coordination

TSA Hiring Service; Portales (NM); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Portales, NM is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management across TSA offices and field operations.

These roles involve handling multiple assignments, preparing reports, maintaining records, coordinating meetings, and communicating with managers, timekeepers, and staff. Some vacancies may require travel or nonstandard hours as announced.

Qualifications

• Specialized experience may vary by pay band and assignment.
• Applicants should ensure that their resume demonstrates the specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

Transportation Security Administration in Portales, NM is seeking Program Assistants to support administrative coordination, data tracking, scheduling, payroll, and records management across TSA offices and field operations.

These roles involve handling multiple assignments, preparing reports, maintaining records, coordinating meetings, and communicating with managers, timekeepers, and staff. Some vacancies may require travel or nonstandard hours as announced.