Program Assistant — Administrative & Operations in Oakwood

Transportation Security Careers; Oakwood (VA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Oakwood, VA seeks a Program Assistant to provide essential administrative and program support. You will help coordinate daily office activities, manage records, and assist with correspondence, meeting materials, and scheduling to keep operations running smoothly.

The role emphasizes attention to detail, data tracking, and effective communication across teams.

Qualifications

• Specialized experience in administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments
• Demonstrating attention to detail and discretion in handling sensitive information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Office coordination

Data tracking

Microsoft Office

Records management

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Oakwood, VA seeks a Program Assistant to provide essential administrative and program support. You will help coordinate daily office activities, manage records, and assist with correspondence, meeting materials, and scheduling to keep operations running smoothly.

The role emphasizes attention to detail, data tracking, and effective communication across teams.