Program Assistant: Office Admin & Data Coordination

Transportation Security Careers; Poland (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA), part of the Department of Homeland Security, is seeking a Program Assistant in Poland, NY. The role focuses on administrative coordination, data tracking, scheduling, and maintaining records to keep offices and airport field operations organized and running smoothly.

Responsibilities include supporting managers and employees, preparing materials, coordinating calendars, and assisting with payroll and other program areas.

Qualifications

• Organization and attention to detail required.
• Strong communication skills (written and verbal).
• Data entry, tracking, and basic analysis needed.
• Proficiency with Microsoft Office or equivalent software.
• Experience with records and document management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and detail orientation

Written and verbal communication

Data entry and basic analysis

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service and professionalism

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA), part of the Department of Homeland Security, is seeking a Program Assistant in Poland, NY. The role focuses on administrative coordination, data tracking, scheduling, and maintaining records to keep offices and airport field operations organized and running smoothly.

Responsibilities include supporting managers and employees, preparing materials, coordinating calendars, and assisting with payroll and other program areas.