Program Assistant: Admin & Data Coordination

TSA Hiring Service; Geneseo (IL); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Federal holidays

Thrift Savings Plan

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities are available in Geneseo, NY. These roles support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management to keep offices running smoothly.

Positions vary by area, with responsibilities including organizing documents, preparing reports, coordinating meetings, and ensuring timely completion of tasks while maintaining compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, human resources, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistant opportunities are available in Geneseo, NY. These roles support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management to keep offices running smoothly.

Positions vary by area, with responsibilities including organizing documents, preparing reports, coordinating meetings, and ensuring timely completion of tasks while maintaining compliance with procedures.