Program Assistant: Admin & Ops Coordinator

Transportation Security Careers; Town of Poland (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Poland, NY seeks Program Assistants to help keep offices and operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, ensuring accurate, on-time processing across various program areas.

This role emphasizes detail orientation, handling multiple assignments, and cross-team communication.

Qualifications

• Specialized administrative or program support experience.
• Ability to prepare reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.

Skills

Organization

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Tools

Microsoft Office

Job description

Transportation Security Administration in Poland, NY seeks Program Assistants to help keep offices and operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, and records management, ensuring accurate, on-time processing across various program areas.

This role emphasizes detail orientation, handling multiple assignments, and cross-team communication.