Program Assistant: Admin & Data Coordination

TSA Hiring Service; New York (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Astoria is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. They support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by department and may include finance, human resources, scheduling, payroll, or other TSA operational areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

The Transportation Security Administration in Astoria is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. They support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities vary by department and may include finance, human resources, scheduling, payroll, or other TSA operational areas.