Program Assistant: Administrative & Operations Support

Travel Security Careers; Fairfield (CA); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Federal retirement program

Thrift Savings Plan

Job summary

The Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day‑to‑day program needs.

Responsibilities vary by assignment but include coordinating activities, compiling information, maintaining records, preparing materials, and ensuring

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day‑to‑day program needs.

Responsibilities vary by assignment but include coordinating activities, compiling information, maintaining records, preparing materials, and ensuring