Program Assistant: Office Admin & Data Coordination

Travel Security Careers; Lancaster (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Lancaster seeks a Program Assistant to provide essential administrative and program support, coordinating daily office activities and ensuring accurate records and timely communications.

You will maintain calendars, track deadlines, and assist with finance, HR, scheduling, and payroll tasks, while monitoring program metrics and ensuring compliance with procedures.

Qualifications

• Experience in providing admin or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, and presentations.
• Experience tracking deadlines, assignments, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration in Lancaster seeks a Program Assistant to provide essential administrative and program support, coordinating daily office activities and ensuring accurate records and timely communications.

You will maintain calendars, track deadlines, and assist with finance, HR, scheduling, and payroll tasks, while monitoring program metrics and ensuring compliance with procedures.