Program Assistant: Admin & Data Coordination

TSA Hiring Service; Valley Forge (PA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Valley Forge, PA seeks a Program Assistant to provide administrative and program support across offices and operations. You will help coordinate daily activities, manage records and reports, prepare materials, and schedule meetings while handling multiple assignments with accuracy and discretion.

This role emphasizes careful data handling, communications with teams and managers, and contributing to secure, efficient office procedures and workflows.

Qualifications

• A specific college degree may not be required when qualification is based entirely on specialized experience.
• If the announcement permits education to satisfy any part of the qualification requirement, applicants may need to provide transcripts from an accredited institution.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar management

Deadline tracking

Education

No specific degree required

Job description

Transportation Security Administration in Valley Forge, PA seeks a Program Assistant to provide administrative and program support across offices and operations. You will help coordinate daily activities, manage records and reports, prepare materials, and schedule meetings while handling multiple assignments with accuracy and discretion.

This role emphasizes careful data handling, communications with teams and managers, and contributing to secure, efficient office procedures and workflows.