Program Assistant: Admin & Data Coordination — Federal

TSA Hiring Service; Warrendale (Allegheny County); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Warrendale, PA seeks a Program Assistant to support office operations, maintain records, coordinate schedules, and assist across finance, HR, payroll, and other assigned programs.

The role requires strong organization, attention to detail, and effective communication with multiple teams. Candidates should be comfortable handling multiple tasks and maintaining accurate information in a fast-paced environment.

Qualifications

• Skills listed help you organize information, communicate clearly, manage records, and coordinate schedules.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Excel

Job description

Transportation Security Administration in Warrendale, PA seeks a Program Assistant to support office operations, maintain records, coordinate schedules, and assist across finance, HR, payroll, and other assigned programs.

The role requires strong organization, attention to detail, and effective communication with multiple teams. Candidates should be comfortable handling multiple tasks and maintaining accurate information in a fast-paced environment.