Program Assistant: Admin & Data Coordination

Travel Security Careers; New Castle (DE); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in New Castle, PA is seeking a Program Assistant to help keep offices organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

Responsibilities vary by program area but generally include preparing materials, maintaining electronic files, coordinating calendars, and assisting with payroll, HR, and other office tasks while ensuring compliance with

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines and manage multiple assignments.
• Experience with payroll, timekeeping, finance, or scheduling functions.
• Strong data tracking and record keeping.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Tools

Microsoft Office

Job description

The Transportation Security Administration in New Castle, PA is seeking a Program Assistant to help keep offices organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

Responsibilities vary by program area but generally include preparing materials, maintaining electronic files, coordinating calendars, and assisting with payroll, HR, and other office tasks while ensuring compliance with