Program Assistant: Flexible Scheduling & Office Impact

Federal Security Job Resource; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Transportation Security Administration in Alto, MI seeks Program Assistants to support office operations, maintain records, and coordinate daily activities. The role involves handling detailed information, multiple assignments, and inter-team communication to keep offices and airport operations running smoothly.

Candidates should be adept at data tracking, preparing reports and correspondence, and using Microsoft Office.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and detail

Written & verbal comms

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive info

Job description

Transportation Security Administration in Alto, MI seeks Program Assistants to support office operations, maintain records, and coordinate daily activities. The role involves handling detailed information, multiple assignments, and inter-team communication to keep offices and airport operations running smoothly.

Candidates should be adept at data tracking, preparing reports and correspondence, and using Microsoft Office.