Program Assistant: Admin, Data & Scheduling Expert

TSA Hiring Service; Alpena (AR); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Alpena is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. They support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include providing administrative support, coordinating daily office activities, maintaining records, preparing reports and internal

Qualifications

• Organization and detail oriented; ability to manage multiple tasks efficiently.
• Strong written and verbal communication skills for internal and external stakeholders.
• Experience with data entry, tracking, and basic analysis using standard office tools.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal comms

Data entry & tracking

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive info

Job description

The Transportation Security Administration in Alpena is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. They support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Responsibilities include providing administrative support, coordinating daily office activities, maintaining records, preparing reports and internal