Program Assistant: Flexible Scheduling & Impact

Transportation Security Careers; Town of Greenport (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to support TSA offices and airport field operations in Greenport, NY. The role involves administrative coordination, data tracking, scheduling, and maintaining records to keep offices running smoothly.

Responsibilities include assisting with payroll, timekeeping, and various program areas, coordinating meetings, and ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Job description

Transportation Security Careers seeks a Program Assistant to support TSA offices and airport field operations in Greenport, NY. The role involves administrative coordination, data tracking, scheduling, and maintaining records to keep offices running smoothly.

Responsibilities include assisting with payroll, timekeeping, and various program areas, coordinating meetings, and ensuring accuracy and compliance with procedures.