Program Assistant — Administrative & Operations Support (Flexible Scheduling)

Transportation Security Careers; Steamburg (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistants for TSA offices in Steamburg, NY. These roles provide administrative coordination, data tracking, scheduling, and documentation to keep offices running smoothly.

Responsibilities include maintaining records, assisting with payroll and human resources, preparing materials, coordinating meetings, and communicating with staff. Some vacancies may involve varied schedules or travel with airport operations.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coor

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Tools

MS Office

Job description

Transportation Security Careers is seeking Program Assistants for TSA offices in Steamburg, NY. These roles provide administrative coordination, data tracking, scheduling, and documentation to keep offices running smoothly.

Responsibilities include maintaining records, assisting with payroll and human resources, preparing materials, coordinating meetings, and communicating with staff. Some vacancies may involve varied schedules or travel with airport operations.